The Role:

To support the Chief Fisheries Analyst in his daily diary management and to assist the fisheries analyst team with project coordination and administration duties.

Main responsibilities:

Personal assistant to Chief Fisheries Analyst to include:

  • Manage diary using considered judgment
  • Regular planning with Chief Fisheries Analyst regarding internal and external prioritisation of tasks
  • Acknowledging internal and external communications
  • Recording outcomes and minutes in project management tools
  • Coordinating travel and processing expenses
  • Assistance with internal communications between Chief Fisheries Analyst, ¬†Fisheries Analyst team, Administration and Development teams

Project Assistant to fisheries analyst team to help 8+ analysts as required with logistics and general project support:

  • Meeting scheduling and logistics
  • Analyst travel plans
  • Drafting communications and outreach materials
  • Drafting proposals and reports for projects
  • Assist with general administrative duties as required
  • Ensure project management system is kept up to date
  • Ensure other departments are kept up to date on project status

About you:

  • Professional, motivated, outgoing individual
  • Strong diary management skills
  • Detail-oriented nature
  • Excellent interpersonal skills
  • Must enjoy working within a fast pace environment with competing demands
  • Passion for environmental conservation
  • Clear, confident verbal and written communication
  • Demonstrated ability to effectively prioritise own work as well assist others in prioritisation.
  • 3 years plus experience working as Personal Assistant or Executive Assistant,
  • Demonstrated skills in project co-ordination
  • Advanced Office 365 user
  • Experienced user in Time Management software (such as Scoro or others) would be advantageous

To apply send your CV and a covering letter to: join@oceanmind.global